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Temporary Working from Home

Introduction

There is an increasing demand for employees to work from home where possible. This guidance indicates the minimum health and safety requirements to ensure employees can safely work from home.

Legal duties

An employer’s legal duty to protect and monitor the health, safety and welfare of workers extends to employees working from home. The same health and safety requirements apply to home workers as to office based staff. Therefore the employer must do what is reasonably practicable to ensure the health and safety of their workforce whilst at work and of others who might be affected by the work activity.

Creating a safe workplace

Creating a safe workplace is an essential parts of making sure that employees can work safely from home. The same level of effort that is required for office workplaces.

Initial assessment

Before anyone begins to work from home, employers should carry out an initial assessment of the proposed working area to determine any specific hazards and risks. These risks may include:

The proposed work space

Review the area in which you intend to work from, you should ensure the space is suitable for you to complete your tasks in a safe manner.

Ensure you have everything you need around you before you start.

Ergonomic position

The workspace must be set up in a suitable ergonomic position , you may not have a desk at home so this may be substituted with a dining room or ‘fold-away’ table.

Work should not be performed from sofas or bed as these will not allow you to be maintain good posture and will increase your risk of upper limb disorders.

Slip, trips and fall hazards

Your workspace may not have nearby access to electrical points. Where extension leads are used, the cables should be safely laid out. Avoid laying cables across thresholds.

Cables in open areas must be fitted with a cable cover or taped down. These are a common causes of slips and trips for home workers.

Ensure the floor areas are clear of any other hazards such as children’s toys.

Lighting

Ensure the workspace has suitable lighting. Natural light is best, but a lamp is the next best thing.

You must be able to read documents and clearly see the letters on your keyboard to reduce the risks of eye strain.

Display screen equipment

When you must work from home, temporary measures should be put into place. Due to social distancing requirements, it is not suitable for you to be assessed in your home for the correct positioning of your workstation. Therefore follow the below guidance to ensure you position your workstation as best a possible. These arrangements should be reviewed after two weeks to ensure they are suitable.

Correct workstation set-up

Head and neck

The very top of the screen should be level with your line of sight.
The screen should be directly in front of you
It should be at arm’s length distance away when you are sitting in an upright position.

Getting comfortable

Ensure your feet are flat on the floor, with your knees at a minimum angle of 90 degrees.
If you cannot place both feet on the floor whilst sitting right back in your chair, you need a footrest.
Adjust your chair to support your back.

Arms

Ensure your elbows are level with the keyboard when sitting at your desk. This will position your wrists at the correct angle.

Over reaching

Items in frequent use, such as a telephone, stapler, pens etc. should be placed with easy reach.

Reviewing documentation

Any documents being used in the course of your work should be at the same level as the screen. Documents should also be placed on the same side as your dominant eye.

Keying in

Leave sufficient space in front of the keyboard for hands and wrists. Your keyboard should be positioned towards the front of your desk to avoid over reaching.

Creating a positive, safe working environment

Your workspace environment should allow you to focus on your work and not become distracted by household activity or tasks.

Remove any distractions away from your workspace, just keep the items needed for your work within arms reach.
Separate your work time from household duties – the washing-up can wait!
Where possible select a workspace without audio distractions, such as a TV.
Try setting up a positive work environment by making a space somewhere you are happy to spend the duration of your work day.

Electrical safety tips

Most people have extension leads in their homes, using 4-way bar adaptors to increase the number of appliances that they can plug into a wall socket. However, although there is space to plug in four appliances, this does not mean it is always safe to do so. You can avoid overloading sockets and risk of fire by following this simple advice:

Only use one extension lead per socket and never plug an extension lead into another extension lead.
Use a multi-way bar extension lead rather than a block adaptor, as this will put less strain on the wall socket. Some block adaptors do not have a fuse, which increases the risk of overloading and fire.
Visually inspect all electrical equipment before use for any signs of blackness or scorch marks around a socket or plug or damaged or frayed leads.
If not already part of the home installation, provide circuit breakers for connecting work equipment to the domestic power supply.
Work equipment should be shut down and switched off at the end of the working day.

Routine

Keeping a daily routine is key to maintaining productivity. Wake up at the same time each morning and get ready for your day, even if you are not leaving your home. Take your normal breaks and your lunch just like you would in the office.

Communication

You should have regular meetings with managers and colleagues, via individual or group conference calls, so that you can interface with the rest of your team, share problems, issues and concerns about their work, and keep abreast of developments in the business. This will help avoid issues relating to stress or wellbeing.

Report accidents

Whilst working from home any accidents or incidents that occur during the working time must be reported in-line with your company’s accident reporting procedures.

Your employer is still responsible for your health & safety even whilst working from home.